Administration Manager

Company Overview
Hang Lung Properties Limited, a constituent stock of the Hang Seng Index and Hang Seng Corporate Sustainability Indices in Hong Kong, is a leading real estate developer in Hong Kong and mainland China. Boasting a diversified portfolio of investment properties in Hong Kong, we have progressively branched out into the Mainland since the 1990s, building, owning and managing world-class commercial complexes in key cities that have earned international acclaim for their exceptional quality of architectural design, services and sustainable features.

Our people are the most precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team. 

We are looking for people who are talented, energetic, self-motivated team players. Are you ready to join us now?

Reporting to Head of Administration and located in Hong Kong, the Administration Manager will be responsible for managing internal stakeholders, third party service providers and vendors across Hong Kong and Mainland China so to meet with corporate objective and standard. Administration Manager will work closely with both Hong Kong and Mainland Chain category manager - both hard & soft and enterprise service - and local facilities management team to develop and implement group office service management practices and workflows. Administration Manager would also support corporate events hosted in Hong Kong, both internally & externally.

Responsibilities

• Manage a large administration team across Hong Kong and Mainland China to provide full spectrum of corporate administration services, as well as ensure a smooth office operation in the areas of office supplies, facilities management, general administrative support, front of house operations and office security etc
• Supervise local team on supporting or hosting corporate events including but not limited to external & internal meetings, catering events, annual & festival celebration and board related activities.
• Contribute to the development of Change & Category SME models; translate and support the introduction of new processes and systems for enhancing efficiency
• Manage and participate in group departmental initiatives, innovations and reporting requirements, actively drive forward continuous improvement
• Lead and coordinate with cross-functional parties to execute group projects & procurement; ensure successful project deliveries in both headquarters and local projects
• Be the key point of contact and management for our third-party service providers and vendors, ensuring SLAs are delivered in line with expectations
• Coordinate the management of the budget, actuals, cost centers and Key Performance Indicators (KPIs) within established targets, including identifying and driving cost saving opportunities and efficiencies
• Regularly review and update the administration policies / operational procedures, and ensure their seamless alignments and implementations in both headquarters and local projects, appropriately adjusted to local needs
• Issue internal administration communication according to operational need & project communication; contribute to corporate communication in related to administration area
• Plan, organize and coordinate any assigned moves/relocation/restack activities
• Implement and maintain a safe and pleasant work environment for our employee and visitors
• Assist to contribute towards the corporate objectives and targets such as sustainability and wellbeing
• Support business contingency, protection and resilience activities per administrative domain
• Other ad-hoc tasks assigned by the Department Head

Requirements

• Degree holder in Business Administration or relevant disciplines is preferable
• Minimum 10 years' relevant working experience with at least 3 years in managerial level, preferably gained from sizeable companies
• Experience in leading office renovation and relocation projects is a must
• With China exposures, vendor experience, group sourcing & procurement as well as participating in facilities outsourcing model will be an advantage
• Mature, proactive, detailed-orientated and well organized
• Able to adapt in a changing environment. Demonstrated ability to look at issues from multiple perspectives
• Able to work effectively both independently and as a team member
• Good problem-solving skills and are able to manage multiple and competing priorities.
• Excellent communication and collaboration skills, demonstrating motivation and initiative.
• Digitally minded, embracing innovation and new technologies
• Excellent oral, written and presentation skills in English, Chinese and Mandarin
• Fully conversant with Microsoft 365 (including Outlook, Excel, Word and PowerPoint and Teams
• Occasional travel to China and overseas may be required
• Candidates with more experience will be considered as Senior Manager

We are an equal opportunity employer and welcome applications from all qualified candidates. We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking “Easy Apply” button. For more information about our Company, please visit our website: http://www.hanglung.com/ Please read the following Personal Information Collection Statement before applying.

Personal Information Collection Statement of Hang Lung Properties Limited

“Personal Data” in this statement has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong) (“PDPO”). Personal Data collected by Hang Lung Properties Limited and/or its associated companies (the “Hang Lung Group”) will be treated in strict confidence and be used exclusively for recruitment and other employment-related purposes and will be disclosed or transferred to the responsible person(s) concerned with applicants’ applications. The provision of true, complete, accurate and up-to-date Personal Data required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of applications. Personal Data provided by successful candidates will be retained as part of Hang Lung Group’s employee records for employment and benefit-related purposes. Applicants who do not hear from Hang Lung Group within 8 weeks from the date of application may consider their applications unsuccessful and their Personal Data will be deleted or destroyed within 12 months from the date of application. Applicants have the right to request access to and/or correction of their Personal Data in accordance with the provisions of the PDPO. Any such request for access to and/or correction of Personal Data should be in writing, made in accordance with the PDPO and sent to the Data Protection Officer of Hang Lung Properties Limited at (if by post) 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong or at (if by email) privacyofficer@hanglung.com. 

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at https://www.hanglung.com/en-us/special-pages/privacy-policy-statement.