Secretary

Company Overview
Hang Lung Properties Limited, a constituent stock of the Hang Seng Index and Hang Seng Corporate Sustainability Indices in Hong Kong, is a leading real estate developer in Hong Kong and mainland China. Boasting a diversified portfolio of investment properties in Hong Kong, we have progressively branched out into the Mainland since the 1990s, building, owning and managing world-class commercial complexes in key cities that have earned international acclaim for their exceptional quality of architectural design, services and sustainable features.

Our people are the most precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team. 

We are looking for people who are talented, energetic, self-motivated team players. Are you ready to join us now?

Responsibilities

• Provide full range administrative support to the team and be responsible for providing wide varieties of top-notch secretarial support to the senior management
• Extensive travel coordination including arrangement of flights, visa applications, hotels and transportations
• Assist in appointment coordination with internal and external parties across multiple time zones 
• Schedule and organize internal and external events such as meetings, conferences, and departmental activities as needed
• Prepare and draft correspondences (such as invitations/enquiries/appointments), reports and presentation/meeting materials independently and accurately, in English and Chinese
• Provide assistance in data management, expenses claim, documentation, etc
• Greet and handle phone calls for senior executive tactfully and skillfully
• Be a backup to Senior secretaries of the team when Senior Secretaries are on leave
• Support ad-hoc assignments and projects as assigned and required

Requirements

• Degree in Business Administration or related discipline
• 3-10 years of relevant experience in providing secretarial support for executives in sizable organizations
• Good interpersonal and communication skills, meticulous, well-organized, multi-tasked, self-motivated with strong sense of responsibility and mature mindset
• Ability to prioritize and simultaneously handle multiple tasks with flexibility
• Ability to work under pressure and meet tight deadlines
• High professional standard of integrity & confidentiality
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Chinese word-processing
• Excellent command of spoken and written English and Chinese (Cantonese and Putonghua)
• Immediately available is preferred

We are an equal opportunity employer and welcome applications from all qualified candidates. We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking “Easy Apply” button. For more information about our Company, please visit our website: http://www.hanglung.com/ Please read the following Personal Information Collection Statement before applying.

Personal Information Collection Statement of Hang Lung Properties Limited

“Personal Data” in this statement has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong) (“PDPO”). Personal Data collected by Hang Lung Properties Limited and/or its associated companies (the “Hang Lung Group”) will be treated in strict confidence and be used exclusively for recruitment and other employment-related purposes and will be disclosed or transferred to the responsible person(s) concerned with applicants’ applications. The provision of true, complete, accurate and up-to-date Personal Data required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of applications. Personal Data provided by successful candidates will be retained as part of Hang Lung Group’s employee records for employment and benefit-related purposes. Applicants who do not hear from Hang Lung Group within 8 weeks from the date of application may consider their applications unsuccessful and their Personal Data will be deleted or destroyed within 12 months from the date of application. Applicants have the right to request access to and/or correction of their Personal Data in accordance with the provisions of the PDPO. Any such request for access to and/or correction of Personal Data should be in writing, made in accordance with the PDPO and sent to the Data Protection Officer of Hang Lung Properties Limited at (if by post) 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong or at (if by email) privacyofficer@hanglung.com. 

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at https://www.hanglung.com/en-us/special-pages/privacy-policy-statement.

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