Senior Officer - Administration (Facility Management)

Company Overview
Hang Lung Properties Limited, a constituent stock of the Hang Seng Index and Hang Seng Corporate Sustainability Indices in Hong Kong, is a leading real estate developer in Hong Kong and Chinese Mainland. Boasting a diversified portfolio of investment properties in Hong Kong, we have progressively branched out into the Mainland since the 1990s, building, owning and managing world-class commercial complexes in key cities that have earned international acclaim for their exceptional quality of architectural design, services and sustainable features.

Our people are the most precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team. 

We are looking for people who are talented, energetic, self-motivated team players. Are you ready to join us now?

Responsibilities

• Oversee a comprehensive range of office administration duties, including the repair and maintenance of office facilities, management of the office security system, procurement of supplies and equipment, and processing office-related payments.
• Execute planned preventive maintenance activities, ensuring timely completion of all work orders and assignments.
• Manage various aspects of ad-hoc office maintenance, including general repairs, MVAC systems, and security systems, while effectively coordinating with technicians and stakeholders.
• Supervise assigned vendors to ensure services are delivered in line with service level agreements, covering office equipment providers such as copiers, IP phone systems, and secure document destruction services.
• Plan and ensure the seamless operation of the mailroom while managing OA duties and scheduling.
• Maintain furniture and warehouse inventory levels, oversee logistics, disposal processes, and ensure safety compliance in accordance with company policies.
• Oversee company assets, including vessels and bungalows.
• Coordinate corporate travel arrangements across departments, collaborating with corporate travel agencies.
• Manage ad-hoc projects as assigned.

Requirements

• Diploma holder or above
• 5-7 years of relevant experience in building services and facility management within a sizable organization.
• Strong knowledge of health and safety standards in a large office complex.
• Adaptable to evolving needs and demands, capable of thriving in a fast-paced environment while meeting tight deadlines.
• Eager to learn and work effectively within a team.
• Excellent customer service, communication, and interpersonal skills.
• Proficient in both written and spoken English and Chinese.
• Proficient in computer applications, including Word, Excel, PowerPoint, Microsoft Edge, and Canva.
• Open to flexible working hours and locations, including overtime and weekends.
• Embracing our values of integrity, sustainability, excellence and openness

We are an equal opportunity employer and welcome applications from all qualified candidates. We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking “Easy Apply” button. For more information about our Company, please visit our website: http://www.hanglung.com/ Please read the following Personal Information Collection Statement before applying.

Personal Information Collection Statement (For recruitment purposes)

Information collected by Hang Lung Properties Limited and/or its associated companies will be treated in strict confidence and will be used exclusively for recruitment and other employment-related purposes. Information collected may be disclosed to such person or organization for the purpose of verifying the accuracy of the information provided by the applicant. The provision of true, complete and accurate information required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of your application. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their personal data will typically be destroyed within 12 months after rejection of the application. Applicant has the right to request access to and correction of your personal data in writing to “Data Protection Officer of Hang Lung Properties Limited” at 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong.

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at https://www.hanglung.com/en-us/special-pages/privacy-policy-statement.