Senior Officer - Administration

Company Overview
Hang Lung Properties Limited, a constituent stock of the Hang Seng Index and Hang Seng Corporate Sustainability Indices in Hong Kong, is a leading real estate developer in Hong Kong and mainland China. Boasting a diversified portfolio of investment properties in Hong Kong, we have progressively branched out into the Mainland since the 1990s, building, owning and managing world-class commercial complexes in key cities that have earned international acclaim for their exceptional quality of architectural design, services and sustainable features.

Our people are the most precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team. 

We are looking for people who are talented, energetic, self-motivated team players. Are you ready to join us now?

Responsibilities

• Perform general office administrative & soft services duties
• Work closely with different internal departments, pursue timely and effective communication
• Handle invoice payments, update payment records and maintain proper filing system
• Liaise with service providers/suppliers, price quotation, perform cost and service standard analysis and make recommendation
• Assist in coordination and operation of regular company event and meeting, including mover arrangement, venue set up, secondment coordination as well as onsite support
• Backfill receptionist during lunch hour & when needed
• Monitor and escort for office cleaning / maintenance work (occasionally work during non-office hours)
• Assist in Group Administration projects (e.g., renovation, category planning) & Procurement
• Assist implementing of Group Administration procedures to ensure the efficiency of company operations (i.e., process, reporting, and functional standard consistency)
• Support office sustainability implementation including Wellness and Green initiatives such as sourcing, generate reports, prepare posters / slides
• Assist on Intranet content management include but not limited to prepare draft and update in timely manner
• Manage inventory and delivery schedule, support stocktake regularly
• Handle local procurement of ad-hoc office appliances, equipment & sundries
• Manage vendor performance and service reporting
• Perform ad hoc duties assigned by the management team

Requirements

• Diploma holder or above
• 3-5 years or above relevant working experience in sizable company (Candidate with less experience will be considered as Officer)
• Experience in hospitality industry, event supporting and outsourcing vendor management will be a definite advantage
• Able to anticipate unexpected guest needs and react promptly and tactfully
• Able to adapt changing needs, able to work in a fast-paced environment and meet tight deadlines
• Good customer service, communications, and interpersonal skills with pleasant personality
• Good planning skill, well-organized with strong numerical sense and business acumen
• Good command of written and spoken English and Chinese (including Mandarin)
• Proficiency in MS Office and Chinese Word Processing
• Willing to work in flexi working hours occasionally to support company events / monitor vendors’ service

Work location: Mong Kok & Central

We are an equal opportunity employer and welcome applications from all qualified candidates. We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking “Easy Apply” button. For more information about our Company, please visit our website: http://www.hanglung.com/ Please read the following Personal Information Collection Statement before applying.

Personal Information Collection Statement of Hang Lung Properties Limited

“Personal Data” in this statement has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong) (“PDPO”). Personal Data collected by Hang Lung Properties Limited and/or its associated companies (the “Hang Lung Group”) will be treated in strict confidence and be used exclusively for recruitment and other employment-related purposes and will be disclosed or transferred to the responsible person(s) concerned with applicants’ applications. The provision of true, complete, accurate and up-to-date Personal Data required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of applications. Personal Data provided by successful candidates will be retained as part of Hang Lung Group’s employee records for employment and benefit-related purposes. Applicants who do not hear from Hang Lung Group within 8 weeks from the date of application may consider their applications unsuccessful and their Personal Data will be deleted or destroyed within 12 months from the date of application. Applicants have the right to request access to and/or correction of their Personal Data in accordance with the provisions of the PDPO. Any such request for access to and/or correction of Personal Data should be in writing, made in accordance with the PDPO and sent to the Data Protection Officer of Hang Lung Properties Limited at (if by post) 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong or at (if by email) privacyofficer@hanglung.com. 

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at https://www.hanglung.com/en-us/special-pages/privacy-policy-statement.

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